QuickBooks Online runs in the browser and is accessible anywhere, with bank feeds and easy sharing. Desktop is installed software that some businesses still prefer for specific features. Most small businesses choose Online for access and collaboration.
1The main difference
QuickBooks Online is cloud-based, so you and your bookkeeper can work in the same file from anywhere. Desktop is installed on a computer and works differently, with its own versions and features. Product options and pricing change, so check Intuit's current information.
2Why many choose Online
- Access from any device with internet
- Bank feeds that import transactions automatically
- Easy sharing with your bookkeeper and CPA
- Automatic updates
- Connections to many other apps
3Why some stay on Desktop
- Familiarity with the software
- Specific industry features they rely on
- Existing workflows built around it
Before switching, list the reports and features you use today and check that the new version supports them.
4Switching
Moving to Online requires a careful transfer, and some history or features may behave differently. Plan the move, check balances after and keep a backup of the old file.
5How we work
We work in QuickBooks and can advise on which version suits your business, including help with the switch and a cleanup afterward.
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Book a free 15-minute consultation. Tell us where you are stuck and we will recommend the right next step.